This Privacy notice explains how I and any of my associates or agents who are involved in managing this website or assisting me with provision of legal or other services (“We/us/our”) may collect and use any personal information that we obtain about you and your rights in relation to that information. In line with our aim to have a consistent approach to protecting personal data, this is policy is based on international best practice for legal service providers. We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement and should be read together with this Privacy notice.

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This Privacy notice applies in the following circumstances:

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• when we conduct open source searches on you in connection with our business development or business acceptance processes;

• when we agree to provide legal services to you or the organization you work for;

• when you or the organization you work for are a counterparty of one or more of our clients;

• when you request information from us or provide information to us;

• when you apply for a role or work experience opportunity, open day or insight event with us;

• when you visit our website;

• when you complete an application form on various sections of our website;

• when you attend our seminars or other hosted events; and

• when you are entered onto our mailing lists to receive publications and other marketing emails. 

 

We use cookies on our website. This Privacy notice includes a Cookies section at the end of this policy and should be read together with it. 

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INFORMATION COLLECTION AND RETENTION

 

We collect personal information about prospective clients and their beneficial owners, controllers and/or directors as part of business development initiatives and our business acceptance process. The type of personal information we may collect includes name, address, nationality, business interests and employment history. We obtain this information from publicly available open sources either directly or through a third party.

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The type of personal information that we may collect includes current and historical information including your name and contact details (such as your address, email address and telephone numbers) and identifiers such as your organization, employment history and positions held. We will also collect personal information you choose to provide to us directly, or, for example, through your use of our website, and information about your other dealings with us and our clients, including contact we have with you in person, by telephone, letter, email or online. This information may include personal information from your IP address and the operating system and web browser that you use to access our website. It enables us to identify which organizations have visited our Websites and we use this information to compile statistical data on the use of those sites to help us to improve the user experience.

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We collect personal information directly from you, from our clients or other parties to a matter and their authorized representatives. We may also collect personal information from third parties such as your employer, other organizations that you have dealings with, regulators, government agencies, credit reporting agencies, publicly available records (including electronic data sources to carry out checks to enable us to comply with applicable law), information or service providers (some of whom may process your personal information on our behalf), recruitment agencies and other legal service providers, law firms or professional advisers. Your personal information may be collected in the firm’s contact database when you register to receive legal updates or we otherwise receive your contact details.

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You can control the information you receive through our direct marketing function by using the “Managing your preferences” option at the bottom of the emails. If you no longer wish to receive marketing emails relating to our services by email or post, you can unsubscribe at any time by using the “Unsubscribe” option on the email footer or by contacting admin@mirnasarahmad.com

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USE OF INFORMATION

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We will only use your personal information if and to the extent that applicable law allows. We will therefore only process your personal information if:

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• it is necessary for the performance of a contract with you or the organization you work for;

• it is necessary in connection with a legal obligation;

• you have given your consent (where necessary) to such use or the organization you work for has obtained your consent (where necessary) to share your information with us; or

• if we (or a third party) have a legitimate interest which is not overridden by your interests or your rights and freedoms. Such legitimate interests include the provision of legal services, running our consultancy business and marketing relevant services directly to you.

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We may use your personal information to:

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• consider whether we can pursue certain business development initiatives;

• comply with our legal obligations to identify and verify the identity of our clients and their beneficial owners;

• deliver legal services to you and/or the organization you work for, if you are a client;

• run the firm’s business (e.g. carry out administrative or operational processes, including recruitment);

• maintain and develop our business relationship with you;

• improve our services and products to you, if you or the organization you work for are a client or prospective client;

• identify services you may be interested in;

• send you marketing and invite you to events;

• monitor and analyze our business; or

• process and respond to requests, enquiries or complaints received from you.

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SHARING PERSONAL INFORMATION

 

We may share your personal information with our offices, branches, in-house companies and associated partnerships due to, for example, our shared IT systems and/or cross jurisdictional working on a matter. We use third parties who provide services on our behalf and will share your information with them, for example a technology supplier may have access to your personal information when providing software support, or a company we use for a communications campaign may process the personal information of our contacts for us. 

During the course of working with you or the organization you work for we may use certain third-party technology services to assist with our work on the matter. Where these services are integral to our work for you (for example, the use of word processing software provided by Microsoft), we deploy them as a matter of course.  We also use various ancillary services that may require your personal information to be held in the cloud. We may also have to share your personal information with regulators, government agencies, courts and other third parties. Your personal information may be stored in a cloud managed by a third party service provider. 

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We may share your personal information with third parties where:

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• you have consented to us doing so (where necessary) or the organization that you work for has obtained your consent for us to do so (where necessary);

• we are under a legal, regulatory or professional obligation to do so (for example, to comply with anti-money laundering or sanctions requirements);

• it is necessary for the purpose of, or in connection with, legal proceedings or in order to exercise or defend legal rights;

• it is in our or a third party’s legitimate interest to share the information, and that legitimate interest is not overridden by your rights or freedoms; or

• it is appropriate to disclose the information to parties with whom we have promotional arrangements (such as jointly hosted events).

 

SECURITY

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We use up to date data storage and security to hold your personal information securely in electronic and physical form to protect your personal information from unauthorized access, improper use or disclosure, unauthorized modification or unlawful destruction or accidental loss. The transmission of information via the internet is not completely secure. Although we take appropriate and proportionate steps to manage the risks posed, we cannot guarantee the security of your information transmitted to our online services.

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THIRD PARTY SITES

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This website contains or may contain link/s to other sites which are controlled by third parties. You should review these other sites’ privacy policies. We do not accept any responsibility for their use of your personal information.

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COOKIES POLICY 

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Cookies are small text files that are placed on your computer or mobile device when you visit our website. Our website uses cookies. We use cookies to assist in the navigation around the site.  Cookies are also used in our email subscriptions service to track recipients' interaction with our email updates. The use of cookies in these ways is to improve the functionality of our website and your experience when using it. Cookies can be disabled but if you do decide to disable cookies, you may not be able to access some areas of our website.

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